Ilocos Sur Polytechnic State College

GENERAL ACADEMIC POLICIES AND PROCEDURES (Student Handbook Revised 2014 Edition)

1. Academic Calendar and Classes

1. The academic calendar shall follow the school calendar issued by the Commission on Higher Education but with certain modifications to suit the needs of the College.
2. Each semester shall consist of at least 18 weeks. Class work in the summer sessions shall be equivalent to class work in one semester.
3. All class hours lost due to fortuitous events such as typhoons and other natural calamities shall be made up for.
4. Schedule of classes and examinations shall be prepared by the College Deans in accordance with the academic calendar and after thorough consultation with the Executive Deans/Campus Directors, the Director of Instructions and College Registrar, and the Vice President for Academic Affairs.

2. Admission and Registration

1. Entrance requirements for incoming freshman undergraduate students are:
   • Report Card [Form 138];
   • Certificate of Good Moral Character;
   • Two identical pictures [2” x 2”];
   • Birth Certificate issued by NSO; and if necessary
   • a satisfactory result of a College Admission Test administered by the College.
2. Entrance requirements for transferee undergraduate students are:
   • Transfer credentials which include certified true copy of grades;
   • Certificate of Good Moral Character;
   • Two identical ID pictures [2” x 2”];
   • Birth certificate issued by NSO

No student shall be denied admission by reason of nationality, race, age, sexual orientation, religious belief, socio-economic status, political affiliation, membership in student organizations, physical handicap, nor shall pregnant students, certified reformed drug abuser, and those suffering from the acquired immune deficiency syndrome be discriminated against. Provided, however, that all admission requirements are satisfactorily complied with.

3. Student Transfer

1. Subject Validation
   • The College allows for the accreditation of subjects taken by studenttransferees from the College where they came from.
   • The college from where the student-transferee is presently enrolled in undertakes the evaluation of the subjects taken from the previous university/college.
   • The Office of the Registrar is furnished a copy of the evaluation for permanent recording in the student’s academic file.
2. Transferees from other schools/universities. Students from other schools, colleges and universities wishing to transfer to ISPSC may do so provided that they undergo the same screening procedures that an entering new student undergoes.

4. Registration

Registration of students shall only be done on the regular registration period as indicated in the school calendar. No student shall be allowed to register in any subject after the registration period has been closed.

Rules and procedures on cross enrolment, adding, changing and dropping of subjects as well as pre-requisites of subjects shall be observed.

A student is not allowed to enroll simultaneously in more than one course.

Request for overload, cross enrolment, waiver of pre-requisites and prerequisites during enrolment shall be done officially, signed and approved by the registrar and furnished a copy of the office of the College Dean.

5. Late Registration

Late registration is allowed only within the period of five (5) school days after the opening of classes and after payment of a penalty for late registration as prescribed in an approved schedule of fees and other charges by the Board of Trustees. The last day of registration coincides with the office day before the first day of classes.

6. Cross-Registration

Cross-registration/enrolment to other institution is allowed only if the subject/s needed is/are not offered at a given term in any of the ISPSC campuses.

Cross-registration/enrolment permit will be issued by the Office of the Registrar only upon submission of the approved request issued by the College Dean. Furthermore, subjects enrolled by a student in any college without permit will not be credited.

The maximum number of units for which a student may crossregister in two or more colleges and/or universities shall not exceed 24 units for non-graduating students and 27 units for graduating students.

No student shall be allowed to cross-register/enroll in any other institution for the purpose of simply increasing his academic load or obtaining a higher grade. However, a student maybe allowed to cross-register in another school if he is graduating within the school year and the subject to be enrolled is not a major subject and is not simultaneous with practice teaching for education students

The Office of the Registrar shall prepare the cross-registration form to be presented by the student to his/her chosen school.

For more information see Student Handbook.